Employment Position: Medical Office Administrator, Permanent Full-Time

Work hours: Monday – Thursday 8:30am-4:30pm; Friday 8:30am-12pm
Start Date: October 6th, 2025 (tentative/negotiable)

The practice of Dr. Nichole Currie at the Haileybury Family Health Team is seeking a permanent, full-time
Medical Office Administrator. We are a supportive team, dedicated to providing excellent care to our
patients in a warm, professional, respectful and inclusive environment. Our healthcare team consists of
administrative staff, family physicians, nurse practitioner, registered nurses, social workers,

The Medical Office Administrator position plays a critical role in the effective functioning of our office.
They are reliable, enthusiastic and self-motivated to ensure efficient and professional running of the
office with excellent administrative skills and an ability to work in a fast-paced, multi-tasking

In planning for an upcoming retirement, you will spend 6-8 weeks working alongside our current
Administrator for orientation time and learning the variety of skills, responsibilities and duties required

Qualifications:
- High school diploma.
- Medical Office Administration diploma or equivalent experience.
- Previous experience in a medical office or healthcare setting with proficiency in medical

Skills and Attributes:
- Proficiency in English, both verbal and written. Proficiency in French is an asset.
- Excellent communication skills are essential to communicate effectively with patients and other

- Strong skills in working independently with integrity and motivated for self-learning.
- Strong organizational and prioritizing skills are necessary to manage multi-tasking of patient

- Strong skills in using electronic medical records (EMR) systems and other software applications
including Microsoft Office.
- Maintain privacy, confidentiality and document standards according to PHIPA (Personal Health
Information Protection Act) and PIPEDA (Personal Information Protection and Electronic
Documents Act).

- Maintain an efficient flow and coordination between physician, patients and other healthcare
professionals.
- Organizing and booking of clinic visits, consults and procedures including communication and
organizing of OR bookings with Temiskaming Hospital.
- Greet patients attending for appointments and escorting to exam rooms.
- Taking patient heights and weights as needed, preparing patients for examination as needed.
- Ensure a clean and organized reception area and exam rooms.
- Re-stocking of exam room supplies.
- Manage appointment scheduling within the EMR system. Ability to cope with sudden and
unexpected changes in schedule and rescheduling of appointments.
- Answer phone calls and respond to inquiries from patients and other healthcare clients.
- Accurate documentation within the patient medical record.
- Manage incoming and outgoing faxing of documents.
- Manage scanning of documents into the patient medical record.
- Process incoming results, process referrals, requisitions and medical forms.
- Filling out applicable sections of medical/insurance forms and handling correspondence.
- Billing (OHIP) and Invoicing (private/non-OHIP); handling payments for uninsured services.
- Other duties as needed.

Please submit a cover letter and resume explaining your interest in this position and why you feel you
would be a qualified candidate by August 24,2025.
Submit to: dkersley@haileyburyfht.org or drop off at Haileybury Family Health Team, 95 Meridian Ave.,
Haileybury, On.
While we sincerely appreciate all applications, only those candidates selected for an interview will be
contacted.