Administrative Assistant-Corporate Services - Temporary Full-Time (up to 12 months)

The Administrative Assistant-Corporate Services is responsible for providing efficient and confidential administrative support to the CFO, COO and the Corporate Services Team while ensuring the day-to-day operations are managed, coordinated, and performed.

Responsibilities:

• Provides administrative support to the CFO, COO, and Corporate Services Managers which includes: scheduling and confirmation of appointments, meetings and special events; prepare and organize a variety of documents and correspondence in an accurate and professional format.
• Maintains an orderly condition of files of confidential documents and correspondence, including electronic record management systems, and ensure review of meeting records, manuals, policies, and procedures.
• Act as the Recording Secretary for the CAT Scan Foundation Board of Directors; as well as several internal committees.
• Prepares notices and agenda of assigned committees. Takes, prepares and types minutes for various meetings. Maintains organized and accurate record of original minutes and support for adequate meeting follow-up of actions and deliverables.
• Supports the Emergency Preparedness Committee including follow up, status reports, updating emergency plans, procedures, forms and emergency binders.
• Process documents for French translation.
• Reception for Administration Office, greets visitors and directs inquiries.
• Opens, sorts, and distributes incoming/outgoing mail for the Administration Departments including mail, faxes, and parcels daily.
• Updates and maintains procedures and forms for corporate services departments and distributes accordingly.
• Prepares small-volume publication materials or posters, not sent for printing.
• Facilitates records retention for corporate archives by processing, cataloguing, and storing (paper and electronic).

Mandatory Requirements:

• Minimum of a one (1) year Diploma in an office or Business Administration field, from an accredited college or university is required
• Advanced proficiency with Microsoft Office is required
• Medical Terminology is considered an asset
• Minimum of three (3) years’ experience working as an Administrative Assistant within the last five (5) years, preferably in a health care environment is preferred
• Excellent communication skills required as well as the ability to multitask
• Must have an excellent work record, including attendance
• Must demonstrate a commitment to ensure personal safety, the safety of fellow workers, patients, volunteers and visitors
• Must support and contribute to a culture of safety and prevention of adverse health events in the organization

Rate of Pay:  $29.839 – $36.009 / hour
Hours of Work:  8:00 am-4:00 pm, Monday – Friday, 37.5 hours a week.
Start Date:  ASAP

To Apply:
Human Resources Department
Temiskaming Hospital
421 Shepherdson Rd.
New Liskeard, ON P0J 1P0

Email:  careers@temiskaming-hospital.com

Temiskaming Hospital thanks all applicants, however, only those selected for an interview will be contacted.

We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process provided the applicant has met bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.